About Us:
GeologicAI is a fast-growing technology company developing and deploying exciting new technologies for the energy and mining sectors. We build innovative geological robots that scan rocks, train AI to analyze the scan data, and make groundbreaking software that makes all our results incredibly useful for finding and extracting natural resources. We are well-funded, growing rapidly, and looking for amazing people to join our team.
About the Role:
The Operations Coordinator ensures the smooth operation of our Chilean office and warehouse, supports logistics for equipment and services across LATAM projects, and supports health and safety (H&S) processes. This role combines responsibilities in office management, equipment logistics, and health & safety (H&S), playing a key part in operational execution and regulatory compliance.
Key Responsibilities:
Office & Facilities Management
• Oversee the general condition of the office and warehouse, ensuring cleanliness, safety, and functionality.
• Manage relationships and contracts with providers (supplies, cleaning, maintenance, courier, security).
• Track and report office/warehouse-related expenses.
• Maintain and monitor inventory of office and warehouse assets and equipment. Coordinate repairs or replacements.
Logistics Coordination
• Coordinate the import/export and movement of trailers and other equipment.
• Prepare and manage customs documentation and interface with customs agents.
• Maintain accurate records of equipment locations and usage across projects.
• Liaise with logistics companies and coordinate trailer authorizations at client sites.
• Align logistics operations with internal stakeholders (engineering, operations, field teams).
• Coordinate bookings for individuals from the LATAM offices and those visiting the LATAM offices.
Health & Safety (H&S)
• Support compliance with Chilean and GeologicAI H&S regulations and customer site requirements.
• Coordinate employee inductions and PPE distribution.
• Maintain and update emergency plans and risk prevention protocols for Latam.
• Liaise with ACHS for procedures and documentation.
• Assist in incident and near-miss reporting and documentation.
Qualifications:
• Engineering degree or relevant post-secondary education.
• 1+ years of experience in logistics, operations, or office coordination.
• Familiarity with customs or vendor management is an asset.
• Solid organizational skills and attention to detail.
• Basic H&S understanding and compliance mindset.
• Proficient with Microsoft Office or Google Workspace.
• English is an asset.
Additional Details:
• Location: Santiago, Chile
• Reports to: Operation Manager
What We’ll Love About You:
You’re highly organized, proactive, and thrive in fast-paced environments. You’re someone who keeps things running smoothly, whether it's managing vendors, coordinating equipment logistics, or supporting health and safety. You’re comfortable juggling responsibilities, love solving problems, and have a knack for keeping everything on track. You take pride in making operations efficient and seamless.
What You'll Love About Us:
We're a fast-growing well-funded company working on interesting products that are making difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow.